200-Person Conference in Antalya: Example Cost
A 3-night conference for 200 delegates at a 5-star resort in Antalya, with two full-day plenary sessions, breakout rooms and a closing networking dinner.
Indicative Programme Budget
€220,000–€300,000
Estimated Cost Per Guest
€1,100–€1,500 per guest
Programme Snapshot
- Destination
- Antalya
- Group size
- 200 guests
- Duration
- 3 nights
- Hotel category
- 5-star, all-inclusive resort
- Room configuration
- Twin/double occupancy
- Event type
- Conference
- Programme level
- Standard, two plenary days plus networking dinner
Example Budget Breakdown
Approximate share of total programme spend by category. Actual allocation depends on the confirmed hotel, venue and production scope.
- Accommodation (all-inclusive)
- 30–35%
- Venue & meeting space
- 5–8%
- AV / production (plenary + breakouts)
- 18–22%
- F&B (functions & coffee breaks)
- 8–10%
- Transfers & local transportation
- 6–8%
- Branding & signage
- 4–6%
- Staffing & DMC operations
- 8–10%
- Contingency
- 5%
What Could Change This Budget?
Delegate count, number of breakout rooms, and AV/production complexity (simultaneous interpretation, live-streaming, staging) are the largest swing factors, alongside season and hotel category.
Can This Programme Cost Less?
Reducing breakout tracks, using standard rather than premium AV packages, and scheduling in shoulder season can lower the per-guest cost.
What Would Make It More Premium?
Simultaneous interpretation, live-streaming/hybrid delivery, a branded main-stage production, and a themed closing gala with entertainment would move this into a premium tier.
Calculate Your Own Programme
Adjust the group size, duration and programme level to get an indicative budget based on your requirements. No email required.
Relevant Selected Works
Planning estimate disclaimer: this is an indicative, non-binding planning range built on the assumptions stated in the Programme Snapshot above. It excludes flights unless stated, and does not represent a quotation. Actual pricing depends on confirmed dates, hotel contracting, exchange rates and final scope. Last reviewed: September 2026.